A Safe Environment   

The Diocesan Safe Environment Department created a new online training program called MinistrySafe.

          This allows all new volunteers to complete part of their training from home.

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1.    Adult volunteers must be at least 21 years of age.
2.    Must be a registered and active parishioner (using contribution envelopes) for a minimum of 6 months at Sacred Heart or -with the Pastor’s approval- if registered in any other Catholic parish in the Diocese of Dallas. 
3.    A person under 21 years may assist as a Volunteer Aide, under the supervision of two cleared adults. Aides under 21 do not need to be cleared.
4.    To start the training, go to https://dallas.setanet.org/
5.    Complete the Online Screening Form.  

       a.    When filling out the form please select Sacred Heart Parish – Rowlett. 
       b.    On the Screening Form you will provide 3 personal/professional references that have                  known you for 3 years.  Please do not list family members or former employers. 
       c.    The e-mail addresses of your references are highly recommended as it will expedite                    the process.  Your references will receive an e-mail, please ask them to reply promptly. 
       d.    Upon completing this form, a background check will be completed.  You will only be                    notified if they find a discrepancy.
       e.    Your information is kept confidential during the background process. Accutrak, a                          Diocesan agency is used to process your information.
       f.    Read the 3 documents at the end of the Screening Form:
             -Diocese of Dallas Safe Environment Program for Diocesan Entities
             -Policy on Sexual Misconduct for the Diocese of Dallas
             -Diocesan Policy for Social Media.
      g.    Sign the Safe Environment Program for Diocesan Entities Acknowledgment Form and                   the Social Media Policy Verification and Acceptance Form.
      h.    Press “Submit”
6.    Click on “My Obligations” or go to http://dallas.setanet.org/obligations.php 
7.    Verify your personal information.
8.    If you do not have an email address listed, you will be required to enter an email address – you must provide an email address before you can begin the MinistrySafe training.
9.    Select the training “Sexual Abuse Awareness Training” (MinistrySafe).  English and Spanish versions are available.
10.     You must view 9 videos in its entirety and complete a 25-question quiz as part of the
training.
11.     The database will notify the Safe Environment Officer when you complete the training,  
but you can email us a copy of your certificate. Please keep the certificate for your 
records.
12.     The training takes approximately 2 hours.
13.     The Safe Environment Officer must conduct a face-to-face interview with each volunteer,
and will contact you to schedule a mutually convenient time.

        a.    Please allow 1 hour for your interview. 
        b.    At the interview, return the signed Safe Environment Program for Diocesan Entities                         Acknowledgment Form and the Social Media Policy Verification and Acceptance                         Form. 
        c.    A Photo Identification will be taken for your Volunteer Badge. 
        d.    All interviews are kept confidential. The interview is necessary for new volunteers and                   new employees.
14.     After all steps have been completed, please allow at least 7 days for the processing and    distribution of your badge. 
        a.    The Safe Environment Office will contact you to let you know that your badge can be                   picked up at Sacred Heart Church Office.
        b.    The badge must be always worn when you are in the grounds of the Church other                       than attending Mass.
        c.    All badges will expire the date of your training of the next year.
15.     It takes approximately three weeks to complete the initial Safe Environment screening process. 
 

A volunteer is not considered “cleared” at Sacred Heart until an e-mail is sent to the Ministry Leader and to the Volunteer stating all Safe Environment Clearance requirements have been met.  A volunteer should not begin volunteering until the verification email is received. It is the responsibility of the Volunteer to renew his/her training annually, otherwise he/she will not be permitted to volunteer.  The Safe Environment Officer will notify you when you need to complete your renewal training.